Success Story MGEN
An IT department of 1,000 people managed with OBMS since 2018
“OBMS enables us to comply with purchasing processes and gives us a more strategic vision, avoiding time-consuming tasks that the platform helps us carry out. It saves us time on our tenders and improves our purchasing performance day to day.”
Marine Daenens, Buyer, MGEN Technologies
MGEN in a few words
MGEN is the Mutuelle de l’Éducation nationale, a member of the VYV group, France’s leading mutual insurance union. Put out to tender by the Ministry of National Education, MGEN won the contract and remains the reference mutual insurer for teachers. Its information systems department has around 1,000 people spread across Paris, Tours and Nancy, nearly half of them external contractors.
The challenge
With around fifty requesters with regular needs, twice-monthly committees to review new needs and a panel of 70 suppliers, MGEN’s IT purchasing team has to manage a large volume of time-and-materials services. Its goal: a reduced panel, a highly concentrated tier 1 and a genuine partnership of trust with its suppliers, which requires a reliable tool to follow every service from A to Z.
The solution
MGEN has relied on OBMS since 2018 to manage all of its time-and-materials purchasing of intellectual services: needs entered by project managers, tenders, contracts and amendments, activity reports and validation slips. Suppliers and requesters describe the platform in a single word: intuitive.
Watch the video testimonial
Marine Daenens, buyer at MGEN Technologies, shares her day-to-day experience of OBMS.
3
flagship features
A strategic view of purchasing
From needs entered by project managers through to amendments and activity reports, OBMS covers the entire life of the contract. The steering indicators give the buyer the perspective needed to track and manage her figures, while the platform carries out the time-consuming tasks.
“OBMS enables us to comply with purchasing processes and gives us a more strategic vision. It saves us time on our tenders and improves our purchasing performance day to day.”
— Marine Daenens, Buyer, MGEN Technologies
Contracts generated automatically
MGEN has created contract templates in OBMS that are pre-signed by its directors according to the entity concerned. Each contract is generated automatically, then signed directly through the platform. Amendments, made twice a year, are handled in the same contractual flow.
“We created contract templates pre-signed by our directors, and it’s generated automatically. It makes things smoother and saves time when signing through the platform.”
— Marine Daenens, Buyer, MGEN Technologies
100%
of contracts generated automatically
70
suppliers in the panel
Dispute-free invoicing
Activity reports and time entries are agreed between requesters and suppliers to issue validation slips. At MGEN, attaching the validation slip to the invoice is a prerequisite: accounting and suppliers alike benefit from smoother processing.
“Time entries are agreed between requesters and suppliers to issue validation slips and avoid invoicing disputes.”
— Marine Daenens, Buyer, MGEN Technologies
Marine answers
What value does OBMS bring to your purchasing team day to day?
OBMS saves us a great deal of time. It is easy to follow a tender from the very beginning, thanks to needs being entered by our project managers, who are quite autonomous. We can then follow the whole life of the contract, through to amendments and activity reports with time entries, which help us with invoicing.
— Marine Daenens, Buyer, MGEN Technologies
What are your flagship features in OBMS?
I use three of them a great deal: the indicators, ideal for a buyer who wants to monitor, gain perspective and manage their figures; the contractual module, which lets us handle the amendments we make twice a year; and the activity reports, which make it possible to issue validation slips and avoid invoicing disputes.
— Marine Daenens, Buyer, MGEN Technologies
How does OPASE support you?
OBMS is very present day to day through its support, and we can contact the account managers if we need developments. But OBMS is also innovative and anticipates many of our needs: supplier alerts when there are particular issues to flag, or OBMS Direct, the chat that lets suppliers, requesters and us interact.
— Marine Daenens, Buyer, MGEN Technologies
Is your company facing the same challenges?
Find out how OBMS transforms the management of your intellectual services.